The Complete Beginner’s Guide to Deaf Expo
Author: Terry Hunt
Webmaster
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Job title: Webmaster Coordinator
Reports to: Committee Chair
Job Purpose: The entertainment coordinator is primarily responsible for the recruitment of event talent, both professional and amateur.
Duties & Responsibilities:
- Builds the website as requested by Committee Chair and ProjectDEAF leadership
- Performs SEO activities
- Maintains website and server connections
- Connects forms and payment options
Qualifications:
- Proficient in sign language
- Comfortable using social media
- Comfortable in a variety of social settings
- Leadership abilities
- Willingness to learn
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Volunteer Coordinator
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Job title: Volunteer Coordinator
Reports to: Committee Chair
Job Purpose: The entertainment coordinator is primarily responsible for the recruitment of event talent, both professional and amateur.
Duties & Responsibilities:
- Recruit volunteers using multiple sources (i.e. Facebook, videos, MailChimp email)
- Communicate with volunteers (i.e. Needs, schedules, etc.)
- Identify training needs (if any)
- Prepare volunteer schedule for event day with a backup plan for unexpected vacancies
- Make sure volunteers are where they need to be during the event
Qualifications:
- Proficient in sign language
- Comfortable using social media
- Comfortable in a variety of social settings
- Leadership abilities
- Willingness to learn
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Vendor Registration Coordinator
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Job title: Vendor Registration Coordinator
Reports to: Committee Chair
Job Purpose: The vendor registration coordinator is primarily responsible for the recruiting, registering and scheduling of booths.
Duties & Responsibilities:
- Recommend booth prices per size
- Develop/Edit forms for vendor registrations
- Advertise for vendors (i.e. Facebook, videos, MailChimp email)
- Collect forms for vendor registrations
- Encourage interested vendors to consider sponsorship and refer those contacts to Committee Chair for follow-up
- Communicate with vendors (i.e. receipt of form/fees, rules, vendor packets, etc.)
- Report to Committee chair regarding progress (contacts made, verbal agreements, confirmed reservations, etc.)
Qualifications:
- Proficient in sign language
- Comfortable using social media
- Comfortable in a variety of social settings
- Leadership abilities
- Willingness to learn
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Member at Large
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Job title: Member at Large
Reports to: Committee Chair
Job Purpose: The member at large is an individual who is available to help wherever needed. This position may be used as a training role for a coordinator role.
Duties & Responsibilities:
- Provide assistance to other members at the direction of the Committee Chair
- Advertise for expo (Facebook, video, attend local Deaf events)
Qualifications:
- Proficient in sign language
- Comfortable using social media
- Comfortable in a variety of social settings
- Leadership abilities
- Willingness to learn
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Entertainment Coordinator
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Job title: Entertainment Coordinator
Reports to: Committee Chair
Job Purpose: The entertainment coordinator is primarily responsible for the recruitment of event talent, both professional and amateur.
Duties & Responsibilities:
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Determine rules for amateur talent submission (subject matter, family-friendly, etc.)
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Advertise for talent (i.e. Facebook, videos, MailChimp email)
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Work with the committee chair and treasurer to establish entertainment budget
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Communicate with Committee chair and treasurer regarding agreements (fees, hotel space, booth spaces,etc.)
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Communicate with talent (i.e. Needs, schedules, etc.)
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Creates talent schedule and manages schedule and talent during the event
Qualifications:
- Proficient in sign language
- Comfortable using social media
- Comfortable in a variety of social settings
- Leadership abilities
- Willingness to learn
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Arts/Crafts Coordinator
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Job title: Arts/Crafts Coordinator
Reports to: Committee Chair
Job Purpose: The arts/craft coordinator is primarily responsible for the management of the art/craft show exhibitors.
Duties & Responsibilities:
- Determine rules and fees for submissions as well as any judging guidelines (subject matter, family-friendly, etc.)
- Develop/edit forms for submissions
- Advertise for art/craft submissions (i.e. Facebook, videos, MailChimp email)
- If judging will be done, recruit judges (both skilled and amateur)
- Communicate with artists/ crafters (i.e. Needs, schedules, etc.)
- Organize submissions for display
- Inform the Committee Chair of floor space needed for the show
- Coordinate delivery of displays before the event begins
- Coordinate pickup of displays before the event ends
Qualifications:
- Proficient in sign language
- Skilled artist/crafter
- Comfortable using social media
- Comfortable in a variety of social settings
- Leadership abilities
- Willingness to learn
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